WHY HIRE AN EVENT COORDINATOR?
An event coordinator will help save you time, money and your sanity! From full planning services to a la carte services, Bee Your Guest can help keep you on track every step of the way. We will offer you professional advice on what will be best for your event while keeping your budget in mind. We know your time is precious, so let us help make it a less stressful experience for all those involved.
WHAT IS THE DIFFERENCE BETWEEN AN EVENT PLANNER AND A VENUE COORDINATOR?
Venue coordinators are wonderful, however, their job is to manage the venue. Their main focus is to act as a liaison between you and the venue’s operations team. While their role is very important in the success of your big day, they do not replace the need for an event planner. An event planner works for you, ensuring every detail of your day is flawless and orchestrated exactly as you’ve planned from "Yes" to "I Do!" Outside of the venue details, an event planner focuses on transportation arrangements, vendor communications, timelines and itineraries, and much more! In fact, many venues now require an event planner, knowing there is a significant difference between the two roles.
WHAT EVENTS DOES BEE YOUR GUEST SPECIALIZE IN?
Bee Your Guest specializes in weddings, ranging from intimate settings of 30 guests to large receptions with over 500 guests, and everything in between! We also provide coordination services for social gatherings such as birthdays, anniversaries, bridal showers, graduations, and more! Through our creative touches, we'll take your event to the next level. There's nothing better than turning your vision into a reality!
WILL A “DAY-OF COORDINATOR” ONLY ASSIST ME ON THE DAY-OF?
The Busy Bee "Day-Of Coordinator" package provides much more than just overseeing your actual wedding day. We will begin partnering with you 4 weeks in advance to discuss your wedding day needs. During our consultation sessions, we will create a wedding day timeline and vendor itineraries to help ensure everything stays on track for your big day.
AM I ABLE TO CUSTOMIZE YOUR WEDDING PACKAGES TO FIT MY UNIQUE NEEDS?
Absolutely! We offer a la carte services to help customize our existing wedding packages, realizing that every wedding is truly unique and may require different needs. If you still don't see what you're looking for after reviewing our a la carte services, reach out to us to see what we can offer. We want to make sure you feel fully comfortable with the services we provide, so don't hesitate to let us know what you're looking for!
HOW MANY WEDDINGS DO YOU PLAN ON AVERAGE?
We typically plan about 15 to 20 weddings per year, ranging from full service planning to custom a la carte services. The great thing about us is that we will not over-commit ourselves. Once your wedding day is booked, you can rest assure that our time and attention will be dedicated to your special day. We only commit to one wedding per weekend.
WHO WILL I PRIMARILY WORK WITH?
You will work with our lead planner, Rachelle Lambourne, on all of the pre-planning details for your event. She will cover the main shift of your event date, but there may be additional planners to assist with the planning process and overseeing your event day. Know you'll be in great hands with Bee Your Guest!
HOW MANY HOURS ARE YOU ONSITE FOR MY WEDDING DAY?
Bee Your Guest wedding packages include 10 hours of onsite coordination, but additional hours can be added at an hourly rate if requested.
CAN I RENT FROM YOU EVEN THOUGH I AM NOT PLANNING WITH YOU?
Yes, you certainly can! Our rental inventory is available to the general public to rent, however, if you are a client of ours then we can offer these items to you at a reduced price. If there's something you're interested in purchasing but not quite sure what to do with it afterwards, let us know! We are always looking to expand our inventory and will partner with you on acquiring these items.
IF I HIRE YOU, AM I ABLE TO USE THE VENDORS I'VE ALREADY BOOKED?
We certainly want you to feel comfortable with all vendor decisions and will work with those that you feel are the perfect fit. If you are still in need of certain vendors, we'll be happy to provide you with the resources you need while keeping your budget and style in mind. Regardless, we want to ensure you have the ultimate experience by providing you with reputable partners.
DO YOU HAVE PROOF OF INSURANCE?
Yes! Most venues require insurance, which we are able to provide as needed. If the venue you're using does not have our insurance on file, we can gladly send this over to them.
IS A DEPOSIT REQUIRED UPON BOOKING WITH YOU?
Yes, we do require a 50% deposit to book and reserve your event date. The remaining balance will be due 7 business days prior.
WHAT AREAS CAN BEE YOUR GUEST SERVICE?
The majority of our events take place in northern Virginia, the greater Washington DC area, and southern Maryland. Please be aware that additional fees may apply to events outside a 50-mile radius of Huntingtown, Maryland.